About the Opportunity
We are seeking a Seasonal Program Administrator to support our summer youth programs and community initiatives. This individual will report to the Founder/CEO and play a key role in organizing and coordinating day-to-day program logistics, supporting staff and teaching artists, managing volunteers, and ensuring smooth operations for key organization programs. This is an ideal opportunity for someone passionate about the arts, youth empowerment, and community engagement.
PROGRAM ADMINISTRATOR
Employer: The Avenue Blackbox, Inc.
Reports To: Founder/CEO
Type: Seasonal | Part-Time. Varying hours. Some nights/weekends.
Compensation: Based on experience and program.
Location & Office: Rochester, NY (hybrid)
Key Responsibilities
Support planning and daily execution of summer programs and workshops
Serve as a primary point of contact for families, participants, volunteers, and instructors
Coordinate program schedules, track attendance, and maintain detailed records
Document and track program outcomes for reporting
Recruit, schedule, and supervise program volunteers; provide orientation and support
Assist with supply inventory, event logistics, and space setup/breakdown
Foster a welcoming, organized, and inclusive environment for all participants, collaborators, staff and volunteers
Required Qualifications
Strong organizational, communication, and interpersonal skills
Experience working with youth and/or in community-based program settings
Comfortable working with youth in a respectful, caring, mentoring role.
Ability to multitask and work independently in a fast-paced environment
Commitment to equity, inclusion, and the mission of The Avenue Blackbox
Exemplary communication skills, both oral and written.
Event management skills, especially for community engagement.
Experienced user of common office software, especially Microsoft Office suite, Google Docs, Google Sheets, Google Calendar, and Zoom.
Experienced user of Google Drive, Dropbox, and other file-sharing platforms.
Valid driver’s license and reliable transportation
Additional Qualifications
Committed to the mission of The Avenue Blackbox, Inc. and vision of the Founder.
Mindful, self-motivated, professional, honest, thoughtful, and composed.
While exceptionally detail-oriented, can also focus on large concepts and strategic issues.
Collaborative and collegial in work and community relationships.
Above average computer skills, including experience working in MacOS is a plus.
Experience in youth education or youth development is a plus.
Prior experience coordinating volunteers is a plus.
For Questions:
Please be prepared to submit a cover letter and resume.
Applications will be reviewed as they are received.
To Learn more about The Avenue Blackbox, Inc.:
Facebook, Instagram, Twitter, YouTube: @avenueblackbox
Job description
About the Company
The Avenue Blackbox, Inc. is a multidisciplinary arts organization dedicated to providing culturally responsive programming that uplifts and empowers youth, families, and the broader community through creative expression, performance, and education. We are proud to serve in the historic the Joseph Avenue neighborhood of Rochester's northeast quadrant. We create safe, bold, affirming spaces for exploration, storytelling, and artistic growth. We create home.
The Avenue Blackbox, Inc. is an EQUAL OPPORTUNITY provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
No Sexism
No Racism
No Ageism
No Ableism
No Homophobia
No Fatphobia
No Transphobia
No Hate